Information Technology Services - Audio Visual

Preamble

The Audio Visual Assistants are available outside of student contact times to set up examination venues for the University's exam periods in June and November. If venues are required to be set up at other times it may be necessary for casual staff to be employed and the cost borne by the department requesting the set up.

Procedures

All Venues

Responsible person	Action
Exams Office	Book all venues for one week prior to the commencement of exams to allow for setting up. No exam venues will be used for any other purpose during the set up and exam periods.
Mail Room	Deliver boxes of exam supplies from Exams Office to all venues prior to commencement of exams. Deliver chairs to ALR6 and ALR10.

Recreation Centre

Responsible person	Action
University Theatres	Arranges for the full set up for exams.
Audio Visual	Arranges a PA system and whiteboard. Delivers 4 square tables from Winthrop Hall dungeon.

Winthrop Hall and Undercroft

Responsible person

Action

Audio Visual

(when (5) five full uninterrupted working days are available)

Bring up chairs and desks from dungeon.
Count the number of desks and chairs and inform Exams Office of any shortfall to be made up.
Set out chairs and desks as instructed in the plan provided by Exams Office.
Label desks as per the plan.
Erect signs as per plan. (Signs are stored in the Undercroft)
Position whiteboard in the foyer of Winthrop Hall and in the Undercroft. (Whiteboard is stored in the Undercroft).
Set up PA system and microphone with stand.
Set up Coreflute window privacy panels from dungeon to undercroft windows.

University Theatres

(when bookings do not allow for (5) five full uninterrupted working days)

Carry out the above procedures (1-8)

Other Venues

Responsible person	Action
Audio Visual	Set up all other venues during study break (swot vac).

Pack Up

Responsible person	Action
University Theatres	Pack up the Recreation Centre. Pack up Winthrop Hall and the Undercroft if there are less than (5) five full working days available.
Audio Visual	Pack up all venues except the Recreation Centre. If there are less (5) five full working days available to clear Winthrop Hall and the Undercroft combined, University Theatres are responsible for packing up. Pick up PA systems, microphones and whiteboards from all venues, including Recreation Centre.
Mail Room	Returns boxes of exam supplies and chairs from ALR6 and ALR10 to Exams Office.